Background - CC Registration Procedure.
CC Registration comprises two stages:
Reservation of the name of the CC
(CK7)
Registration of the Founding
Statement (CK1)
1. Application for Name Reservation
The proposed name of the CC must
first be approved before the CC registration can take
place. The name reservation comprises the following:
Confirmation by the Close Corporation
Registration Office that the proposed CC name does not
already appear on the Cipro register.
The following are also looked at:
Similar names
Comparative names
Offensive names
The form CK7 is used for the
Application for Reservation of Name, or Translated Form,
or Shortened Form".
Download and print this form by
clicking here
The CK7 form can either be submitted
online or, if not submitted online, the CK7 form must be
completed in black ink in legible capital letters.
A fee of R50.00 is paid to Cipro upon
lodgement of the CK7.
Once the CK7 is approved, the Form
CK1 can be lodged for the CC registration
As registered Cipro Agents, Shelf
Company Warehouse lodges the name reservations
electronically.
As soon as the proposed name has been
verified and approved, the CC Registration Office will
email the approved CK7, indicating which name has been
confirmed and reserved. The confirmation letter will
also give the reasons for names not being approved.
If none of the names is approved, the
CK7 form is returned to the applicant for amendment.
The applicant will be refunded for
unsuccessful name reservation applications.
The process can take anything from a
few hours to 5 days, depending on the CC Registration
Office's workload, whether their systems are up and
running, whether they are on strike or on a go-slow, on
course or attending a workshop.
The approved CC name is valid for 2
months.
2. Registration
of Close Corporation Founding Statement (CK1)
Once the proposed CCs name has been
reserved, the registration for the Founding Statement
(CK1) can begin.
The "Close Corporation Founding
Statement" (CK1) registration process begins with the
completion and lodgement of which the cost of which is
R100. The Close Corporation Founding Statement can
either be completed manually or lodged electronically.
Shelf Company Warehouse completes and
submits the CC Founding Statement electronically.
The following information is
completed on the CK1:
Name of member/s;
Home address;
Postal address;
Member/s' contribution..
The CK1 form consists of 3 pages:
The CK1 form must be completed in
black ink in legible capital letters and no amendments
are allowed..
The original CK1 form must be lodged
at Close Corporation Registration Office in Pretoria.
Copies are not accepted.
the name and practice number of the
Accounting Officer must be provided on Page 1 of the CK
1 form and an original signed letter from the Accounting
Officer, confirming his/her consent to act for the CC
must be lodged with the CK 1 forms.
The Accounting Officer must be a
registered member of one of the following institutions:
The Institute of Administration and
Commerce of Southern Africa
Accountants and auditors registered
in terms of the Public Accountants' and Auditors' Act,
1951.
The Chartered Institute of Management
Accountants.
The Southern African Institute of
Chartered Accountants.
The Southern African Institute of
Chartered Secretaries and Administrators.
The Chartered Association of
Certified Accountants.
The Southern African Institute of
Business Accountants.
South African Institute of
Professional Accountants (SAIPA).
The registration process can take
anything from 2 to 8 working days
After registration, the registered
Founding Statement (CK1 form) with registration number
is emailed/posed to the applicant.
Where Non South African citizens want
to register as member/s of a CC, a letter must be
submitted providing their land of origin, passport
number and date of birth. The Non South African Citizens
must also approach the Department of Home Affairs
regarding work or immigration permits.
Amendments to Founding Statement
The close corporation must notify the
Close Corporation Registration Office of any changes in
respect of a registered CC ( relating to membership (new
members being added, members resigning.
These changes
are completed on the "Amended Founding Statement" (CK2)
form and submitted either electronically or manually
with Cipro.
The
CK2 form
consists of Part A and Part B.
Part A contains information regarding
the changing of the name of the CC or the principal
business.
Part B contains information regarding
changes of membership details.
Part C is used for the resignation of
a member.
Form
CK2A
is used for changes in respect of
the Accounting Officer or registered address and a fee
of R30.00 is paid to Cipro,
No fee is paid for amendments to Part
B.
The CK2 form must also be completed
in black ink, in legible block letters.
The completed and signed
CK2 form is
then lodged with the Close Corporation Registration
Office in Pretoria. The process can take anything from
10 to 45 days, depending on various factors, including
the availability of the Close Corporation file.
After registration, the Amended
Founding Statement (CK2) is emailed to the applicant.
